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Accounting Clerk/ Cash Applications

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Business Operations
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1197 Total Views

ACCOUNTING CLERK

 
 

SUMMARY: Performs a variety of accounting functions in support of the Accounting Department.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Cash Receipts Application
    • Enter Cash Receipts daily into ERP (Oracle) for Americas region (USA, Canada, Latam).

    • Manage process of uploading receipts into ERP from bank file each day.

    • Monitor emails all day in the AR inbox and forward remittance emails daily to Bank for

    • receipt matching.

    • Monitor AR Inquiry email box and respond to Financial Analyst inquiries daily.

    • Weekly Financial Analyst inquiry follow up/escalation and status email.

    • Review/handle exceptions daily that did not load into Bank’s Receivables Manager.

    • Ensure accuracy and completeness of final cash receipt figures entered into ERP (Oracle) tie

    • to bank report daily.

    • Communicate daily with Finance regarding any receipts that could not be applied to an

    • invoice.
    • Manage unapplied

      • Assist to keep total unapplied cash to a minimum.

      • Reapply cash receipt originally applied to “unapplied” or “unassigned” against invoices as directed.

      • Send monthly report to Finance regarding unapplied.

    • Send out daily email distribution of cash receipts report (noting total cash receipts processed) and unapplied cash report.

    • Access bank accounts to view daily cash transactions and reports.

    • Credit card transactions

      • Process credit card transactions as requested through phone and/or emails (CyberSource via the Bank) and apply cash receipt accordingly each day in ERP.

      • Process American Express P-cards (first week of month, periodic throughout the month).

  • Enter Cash Book forms and Cash transfers into ERP (Oracle).

  • Sorts and files incoming source documents including invoices, credit memos, and AR emails.

  • Audits and codes source documents.

  • Performs data entry of source document information into Oracle database system.

  Minimum Education and Experience:
  • High School Diploma or equivalent and 2 years relevant experience
 
 
 

GP Strategies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.

 
 
 

General physical requirements for the essential functions of this job may include:

 
Category A – General Office
General Physical Requirements
Physical Activities
Visual Acuity
General Working Conditions

Sedentary Work – Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time. 

Sitting
Reaching
Fingering (typing)
Grasping
Talking
Hearing
Repetitive Motions

Close visual acuity to prepare and analyze data, view computer monitor, and read.

Inside environmental conditions with protection from outside elements.


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