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Vendor Coordinator(Invoicing)

Business Operations
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GP Strategies Corporation (NYSE: GPX) is a global performance improvement solutions provider of training, eLearning solutions, management consulting and engineering services. GP Strategies’ solutions improve the effectiveness of organizations by delivering innovative and superior training, consulting and business improvement services, customized to meet the specific needs of its clients. Clients include Fortune 500 companies, manufacturing, process and energy industries, and other commercial and government customers.
GP Strategies has an immediate need for Vendor Coordinators in Chennai, India.

As a Vendor Coordinator, you will be responsible for the procurement and purchasing of training services from a supply base with a truly global footprint in Europe, APAC and US. Representing both GP Strategies and one of our client’s best interests and delivering a high quality service.

Key Responsibilities:
• Working closely with the Scheduling and Demand Management Team you will be responsible for the Procurement and Purchasing of Outsources Training Services from Approved Suppliers.
• Create and issue Statement of Works and Purchase Orders to Service Providers, Suppliers and Vendors.
• Supplier invoice administration and approval, including receipting of invoices in ERP system, ensuring costs correlate to the purchase order and suppliers rate card. Resolving any issues where costs or expenses do not comply with the company purchasing policy.
• Coordinate with Accounts Department and the Supplier to resolve any late or overdue invoice payments.
• Assist with maintaining and updating Supplier database, building supplier relationships and collaborating with suppliers to meet and exceed customer satisfaction.
• Provide weekly status updates to the Vendor Manager on progress of statement of work progress, purchase order status, invoices passed for payment and any risks in the procurement of training services, which may lead to escalation whilst taking appropriate action for avoidance.
• Coordinate with Learning Consultants, Delivery Managers and the Scheduling Team to ensure statement of works and purchase orders adequately cover the procurement of all outsourced training services
• Deliver process improvements in procurement and supplier management to achieve financial and operational performance. Develops and updates current purchasing policies where requested. Works with suppliers to drive sustainable cost savings. Assists internal GP Strategies Account Manager to find the best sourcing solutions.
• Manages contract portfolios to ensure that commercial obligations and Service Level Agreements are met and maintained.
You will have:
• You are already experienced within procurement and contract administration role
• You have ability to work with minimal direct supervision as a self-starter and have good written and verbal communication abilities including presentation skills
• You possess negotiation skills and knowledge of business and management principles
• You are confident in Microsoft Office packages especially Word, Excel and PowerPoint
• Some experience of using Oracle, SAP or similar

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