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Technical and Professional
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Vendor Finance Administrator Krakow Poland – 12 months fixed term contract


Do you have experience with Administration Vendor / Supplier Management, invoicing?


An exciting opportunity has arisen to come on board with GP Strategies team as a Vendor Coordinator in our Krakow office for fixed term contract of 12 months.


As a Vendor Finance Administrator, you will be responsible for the coordination, administration processes, supporting Third Party Vendors, Finance and Delivery Teams across Global, UK, and EMEA Regions with creation of Invoicing. The individual is expected to be able to process high volume and repetitive documentation and demonstrate ability of doing this in previous roles. Based out of our Polish Office in Krakow you will work with our many varied clients.


You’ll be representing both GP Strategies and our client’s best interests by delivering a high-quality service.



What you will do…


Duties and Responsibilities:

Reporting to the Business Unit Director, the Vendor Administrator will be responsible for the following duties:


Primary Responsibilities: 

Handling the full process.
Supplier Management system administration ensure vendors are added and invoices are created/submitted by vendors.
Dealing with any change that might arise and updating any PO’s already issued to vendors.
Support the reporting and monthly Management Information.
Ensure all vendor invoices are correct and update appropriate  tracking documents.
Verify training rates with client or GP where required
Vendor invoicing administration, including verifying invoices, receipts and expenses comply with the PO and the Travel policy allowances and negotiating any exceptions to this process.
Expedite and resolve invoice queries and anomalies with vendors prior to payment approval.
Maintaining and updating the GP Portal, Vendor Activity Log and Vendor database and any vendor management status reports.
Provide weekly updates on PO progress and invoices passed for payment approval including any potential issues and risks which might be holding up the standard company procedure. 

Secondary Responsibilities:

Supporting the Vendor Manager with administrative duties resulting from Vendor On-Boarding activities including any audit requirements.
Supporting the Auditing department with any documentation required and validating any requirements from vendors as and when appropriate.


To ensure that the Corporate Values of the Company are always actively promoted and implemented.


To support a culture that promotes teamwork and discourages divisiveness at all organisational levels.


To communicate with internal and external agencies, staff, customers, management and peers in a manner appropriate to your position always.


To make decisions and implement actions, involving customers, employees, suppliers, partners and peers, which are in accordance with the values of the Company.


This job description is an outline of the main duties and responsibilities of the designated role, but other duties may be assigned from time to time as the situation requires 


You will have…


You are already skilled within procurement and contract administration role 

You have ability to work with minimal direct supervision as a self-starter and have great written and verbal communication abilities including presentation skills
Great business acumen and team player
You possess negotiation skills and knowledge of business and management principles
Information Analysis
You are confident in Microsoft Office packages especially Word, Excel and PowerPoint
Proven expertise in communication with both internal and external 3rd party business partners
Proven purchasing, contract administration and invoicing experience will be beneficial


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