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The Role of the Project Coordinator: The Project Coordinator assists the Project Managers in carrying out various project-related tasks.
 

Responsibilities/daily tasks:

Assists the Project Manager in organizing and scheduling project tasks and activities to ensure the successful execution of client projects

Project execution:

  • Coordination of scheduled reports (both internal and external)
  • Helps track deliverable statuses on larger projects (acts as liaison between Operations and Content)
  • Acts as a Project Manager on select projects when required and/or when the Project Manager is traveling or otherwise out of the office
  • Manages direct client communication when requested by Project Manager
  • Supports proposal requests for project management input
  • Assists the Project Manager in final verification, proofing and quality control when required
  • Project schedule updates and follow-up when required
     

Project administration:

  • Supports / coordinates preparation of project kick-off and pitch packages
  • Assists in the preparation of regulatory review submissions, (e.g., document preparation, form completion, shipping, etc.), as required
  • Coordinates freelance and contractual invoice reconciliation, including PR/PO balancing
  • Participates in approval site maintenance and reviews postings
  • Provides JIRA support (e.g., bug entry, follow-up with Production Manager)
     

Other responsibilities:

Contributes input towards the continuous improvement of IC Axon project management processes and practice

Requirements:

  • Bachelor’s degree in communications, commerce, science or in a related discipline or equivalent training
  • Minimum 1 year of experience of relevant
  • CAPM or project management course
  • General computer skills: Word, Excel, PowerPoint, Outlook
  • Highly organized, strong time management skills and detail-oriented
  • Very good communication and interpersonal skills
  • Quick learner and creative
  • Strong team player and self-motivated
  • Ability to multi-task, problem solve and handle stress
  • Languages: English and French
  • Knowledge of – and ability to edit – basic HTML

Assets:

  • Experience in pharmaceutical, healthcare and training sectors
  • Knowledge of MS-Project
  • Knowledge of Photoshop, Illustrator

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